According to the Companies Ordinance, every Hong Kong incorporated private company should appoint a company secretary where it can be acted by one of directors unless there is only one director. The company secretary may be an individual of a resident of Hong Kong or may be a Hong Kong incorporated private company. Company secretaries are not the secretary of directors or executives.
Company secretaries are responsible to ensure an organisation complies with relevant legislations and regulations where they include:
Filing of statutory annual return
Organising the company’s board meetings and annual general meeting
Preparation of documents for changes of directors/shareholders
Managing transfer of shares and dividends payment
Maintaining the registered office
Maintaining and updating of statutory books and records